Job Description
Apex Data Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Phoenix, Arizona. As an entry-level professional in our administrative department, you will play a crucial role in maintaining our office operations and ensuring the accuracy of our data management systems. We offer a competitive salary, a hybrid work schedule, and a supportive environment for career growth.
Responsibilities
- Perform high-volume data entry tasks with a focus on speed and accuracy, ensuring all digital records are up-to-date and error-free.
- Manage and organize physical and digital filing systems, including sorting, archiving, and retrieving documents as needed.
- Assist with basic bookkeeping duties, such as reconciling invoices and preparing expense reports.
- Handle incoming communications, including answering phones, responding to emails, and directing inquiries to the appropriate departments.
- Schedule appointments and coordinate meetings for management, including sending reminders and preparing agendas.
- Maintain inventory levels for office supplies and coordinate orders with vendors.
- Support the sales and marketing team by preparing presentation materials and tracking leads in CRM software.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or a related field is preferred.
- Proven experience in data entry or general administrative support (Entry-level candidates with strong typing skills are encouraged to apply).
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed of at least 45 words per minute.
- Strong attention to detail with the ability to spot errors in data and documents.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.