Job Description
Join our dynamic team as a full-time Administrative Assistant in sunny San Diego! We offer competitive weekly pay, comprehensive benefits, and a collaborative work environment. This hybrid role (3 days office, 2 days remote) supports our executive team with high-level coordination and operational excellence. Enjoy paid time off, health insurance, and professional development opportunities. Apply today to start your career with a company that values growth and work-life balance!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit confidential documents, reports, and presentations
- Coordinate office operations, including inventory management and vendor relationships
- Assist with onboarding processes and new employee orientation
- Maintain digital and physical filing systems with strict confidentiality
- Support budget tracking and expense report processing
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with scheduling tools (Calendly, Outlook) and document management
- Ability to handle sensitive information with discretion
- Associate's degree or equivalent professional certification required