Job Description
Join our dynamic team at InnovateCorp Solutions, a leading tech firm in San Jose's thriving downtown! We're urgently seeking a polished Receptionist to be the first point of contact for our global clientele. This high-impact role combines exceptional customer service with advanced administrative support in a fast-paced environment. If you're a proactive professional with a passion for seamless operations and thrive in collaborative settings, apply today!
Responsibilities
- Manage multi-line phone system and direct 50+ daily calls with professionalism
- Coordinate executive schedules and calendar management across 3 departments
- Process incoming/outgoing mail and packages with 100% accuracy
- Oversee visitor check-in and badge issuance for 150+ daily guests
- Order office supplies and maintain reception area immaculate standards
- Support HR initiatives including interview coordination and onboarding
- Assist with travel arrangements and expense report processing
Qualifications
- 3+ years corporate receptionist or front desk experience
- Expertise in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Proven ability to multitask in high-volume environments
- Professional demeanor with polished business appearance
- Experience with scheduling tools (Calendly, Acuity)
- Knowledge of basic office equipment (multifunction printers, AV systems)
- Bilingual Spanish/English preferred