Job Description
Join our dynamic team as an Administrative Assistant with weekend shift availability at Coastal Business Solutions! We're seeking a highly organized professional to support our operations across Virginia Beach and North Carolina locations. This full-time role offers competitive compensation, growth opportunities, and a collaborative work environment. If you excel in multitasking, possess exceptional communication skills, and thrive in a fast-paced setting, we encourage you to apply. Relocation assistance provided for qualified candidates.
Responsibilities
- Manage executive calendars, coordinate appointments, and schedule meetings across multiple time zones
- Process payroll, expense reports, and financial documentation with precision
- Compose professional correspondence, reports, and presentations using MS Office Suite
- Coordinate travel arrangements and logistics for regional staff
- Maintain digital and physical filing systems with strict confidentiality protocols
- Act as primary point of contact for weekend operations and vendor communications
- Support HR functions including onboarding and training coordination
Qualifications
- Associate's degree or equivalent experience in business administration
- Minimum 3 years administrative support experience in office environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision during weekend shifts
- Strong attention to detail and time management abilities
- Experience with QuickBooks and HRIS systems preferred
- Valid driver's license with clean record for occasional inter-state travel