Job Description
Join a Dynamic Team in Tucson, AZ!
Apex Office Solutions is looking for a highly organized and proactive Administrative Assistant to support our operations during our busy weekend shifts. If you thrive in a fast-paced environment and want a role that offers flexibility without sacrificing professional growth, this is the opportunity for you.
In this role, you will be the backbone of our weekend office operations, ensuring seamless communication and efficient workflow for our clients and staff.
Responsibilities
- Manage incoming communications, including phone calls and emails, with a high level of professionalism and courtesy.
- Organize and maintain both physical and digital filing systems to ensure easy retrieval of documents.
- Assist in scheduling meetings, coordinating calendars, and preparing meeting materials.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Handle basic data entry tasks and update company databases with accuracy.
- Order and track office supplies to maintain a well-stocked and functional workspace.
- Provide general clerical support to ensure the smooth operation of the office.
Qualifications
- High School Diploma or GED required.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Must be available to work weekends (Saturday and Sunday).
- Self-motivated with the ability to work independently with minimal supervision.