Job Description
We're urgently seeking a highly skilled Administrative Assistant to join our dynamic team in Philadelphia. This flexible-schedule role offers the perfect opportunity for professionals seeking work-life balance while making a tangible impact on our community. You'll be the backbone of our operations, ensuring seamless administrative processes and exceptional stakeholder experiences. Join us in shaping Philadelphia's future with competitive benefits, professional growth opportunities, and a supportive work environment.
Responsibilities
- Manage complex calendars, coordinate meetings, and prioritize executive schedules
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Handle financial transactions, expense reports, and budget tracking with precision
- Oversee office inventory, procurement processes, and vendor relationships
- Serve as primary point of contact for internal and external stakeholders
- Implement digital filing systems and ensure data security compliance
- Coordinate special events and community outreach initiatives
Qualifications
- 3+ years of administrative experience in a fast-paced environment
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience managing confidential information and sensitive documents
- Ability to multitask and adapt to changing priorities
- Associate's degree in Business Administration or related field preferred
- Pennsylvania residency required for local government positions