Job Description
Are you a detail-oriented professional looking for a rewarding opportunity in the heart of New Orleans?
Port City Enterprises is seeking a dedicated Administrative Assistant to join our growing team. In this role, you will be the backbone of our daily operations, ensuring that our office functions efficiently and our executives are supported with the highest level of professionalism.
We offer a dynamic work environment, competitive benefits, and the chance to be part of a company that values innovation and community. If you have excellent organizational skills and a passion for customer service, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and arrange travel itineraries for senior management.
- Prepare and edit internal documents, presentations, and correspondence with a focus on accuracy and tone.
- Coordinate office logistics, including conference room bookings, catering, and facility maintenance.
- Act as the primary point of contact for incoming calls and visitors, directing inquiries to the appropriate personnel.
- Process invoices, expense reports, and payroll data with strict adherence to company policies.
- Maintain and update digital and physical filing systems to ensure information is easily retrievable.
- Assist in recruiting and onboarding processes for new team members as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Minimum of 3 years of progressive experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.