Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an immediate hire opportunity for a dedicated professional who excels in a fast-paced office environment. You will play a crucial role in ensuring our daily operations run smoothly by managing administrative tasks, coordinating schedules, and supporting our leadership team.
Why Join Us?
- Competitive hourly pay with performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Modern office environment with a collaborative team culture.
- Opportunity for rapid career growth and advancement.
If you are ready to take the next step in your administrative career, we want to hear from you today.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling travel arrangements with precision.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Handle incoming inquiries via phone and email, routing them to the appropriate departments efficiently.
- Maintain accurate and up-to-date digital and physical filing systems for easy document retrieval.
- Assist in organizing company events, team-building activities, and corporate meetings.
- Process invoices, expense reports, and purchase orders using accounting software.
- Act as the primary point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of proven experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Excellent time management skills and the ability to prioritize tasks in a busy environment.
- Attention to detail and the ability to maintain confidentiality in all matters.
- Ability to work independently and collaboratively within a team structure.