Job Description
Are you a highly organized professional with a keen eye for detail? San Diego Front Desk Solutions is seeking a dedicated Full-Time Receptionist and Data Entry Specialist to join our growing team. In this pivotal role, you will serve as the face of our company while ensuring our digital records are meticulously maintained.
We are looking for someone who thrives in a fast-paced environment and can seamlessly manage front desk operations alongside complex data entry tasks. If you are passionate about providing exceptional service and maintaining data integrity, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- Collaborative and supportive work culture in the heart of San Diego.
Key Responsibilities:
- Front Desk Management: Greet and welcome visitors with professionalism, answer incoming calls, and direct inquiries to the appropriate departments.
- Data Entry & Administration: Accurately input and update client and employee data into our database systems with high attention to detail.
- Document Management: Organize, file, and maintain physical and digital records to ensure easy retrieval and compliance.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetings for the executive team.
- Office Operations: Monitor office supplies, coordinate with vendors, and ensure the reception area is always welcoming and well-stocked.
- Communication: Act as the primary point of contact for external stakeholders and internal staff.
Qualifications:
- Experience: Minimum of 2 years of experience in a receptionist or administrative assistant role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Strong typing skills with a minimum of 45 words per minute.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Attributes: Exceptional organizational skills, problem-solving abilities, and a professional demeanor.
- Availability: Must be available to work full-time, Monday through Friday.
Responsibilities
- Front Desk Management: Greet and welcome visitors with professionalism, answer incoming calls, and direct inquiries to the appropriate departments.
- Data Entry & Administration: Accurately input and update client and employee data into our database systems with high attention to detail.
- Document Management: Organize, file, and maintain physical and digital records to ensure easy retrieval and compliance.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetings for the executive team.
- Office Operations: Monitor office supplies, coordinate with vendors, and ensure the reception area is always welcoming and well-stocked.
- Communication: Act as the primary point of contact for external stakeholders and internal staff.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative assistant role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing Speed: Strong typing skills with a minimum of 45 words per minute.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Attributes: Exceptional organizational skills, problem-solving abilities, and a professional demeanor.
- Availability: Must be available to work full-time, Monday through Friday.