Job Description
Are you a highly organized professional seeking a challenging opportunity in New York? Apex Administrative Services is looking for a dedicated Office Assistant to join our dynamic team. In this full-time role, you will play a crucial role in ensuring our office operations run smoothly and efficiently. If you have a knack for detail and a passion for supporting a busy corporate environment, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a collaborative and professional environment.
- Professional development and growth opportunities.
Responsibilities
- Manage and organize incoming emails, correspondence, and phone calls with a high degree of professionalism.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with inventory management, including ordering office supplies and tracking expenses.
- Prepare travel arrangements and itineraries for executives and staff members.
- Act as the first point of contact for visitors and clients, ensuring a welcoming atmosphere.
- Support various ad-hoc administrative projects as assigned by management.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in an office support or administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Ability to multitask and prioritize tasks in a fast-paced environment.