Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations. This immediate hire opportunity offers a competitive salary, comprehensive benefits, and a supportive work environment. We're seeking a detail-oriented professional to manage daily administrative functions while supporting our Virginia Beach headquarters. If you thrive in fast-paced settings and possess exceptional organizational skills, this is your chance to advance your career with a forward-thinking company.
Responsibilities
- Perform accurate data entry into CRM and accounting systems with 99% precision
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute confidential reports, correspondence, and presentations
- Handle incoming communications via phone, email, and in-person with professionalism
- Coordinate office operations including inventory management and vendor relations
- Support department heads with project tracking and deadline monitoring
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 2 years of administrative experience with data entry specialization
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Proven ability to manage competing priorities in deadline-driven environments
- Strong attention to detail with error-minimizing work ethic
- Excellent written and verbal communication skills
- Associates degree in Business Administration or related field preferred
- Experience with QuickBooks or similar accounting software a plus