Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. Horizon Professional Staffing is proud to offer a flexible schedule and exciting opportunities for qualified candidates in Phoenix, AZ and Texas. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow management across multiple departments. You will have the chance to work in a supportive culture that values professional growth and work-life balance.
Responsibilities
- Manage and maintain complex calendars, scheduling meetings, and coordinating travel arrangements.
- Handle incoming communications, including email and phone inquiries, with professionalism and efficiency.
- Prepare and edit correspondence, reports, memos, and presentations using Microsoft Office Suite.
- Organize and maintain digital and physical filing systems to ensure data integrity and easy retrieval.
- Assist with data entry, payroll processing support, and general office administration.
- Coordinate office events and manage office supplies inventory.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a customer-centric approach.
- Ability to multitask and prioritize tasks in a fast-paced setting.
- Flexibility to adapt to a hybrid or flexible work schedule.