Job Description
Are you an organized, detail-oriented professional looking for a new opportunity? Apex Executive Services is currently hiring a Full-Time Administrative Assistant in Oklahoma City. We are looking for a self-motivated individual who thrives in a dynamic environment and values a flexible schedule that promotes a healthy work-life balance.
As a key member of our team, you will play a crucial role in ensuring our daily operations run seamlessly. We offer a competitive benefits package and a collaborative culture that encourages professional growth.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and materials.
- Communication Management: Serve as the primary point of contact for incoming inquiries, routing messages to the appropriate team members promptly.
- Document Preparation: Draft, proofread, and edit professional correspondence, reports, presentations, and internal memos.
- Office Operations: Maintain an organized filing system (both digital and physical) and manage office supplies and inventory.
- Event Coordination: Assist in planning and executing company events, conferences, and team-building activities.
- Data Entry: Maintain accurate records and databases by updating information regularly.
Qualifications
- Experience: Minimum of 3 years of administrative or executive assistant experience.
- Education: High school diploma required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional and polished demeanor.
- Organization: Strong attention to detail with the ability to prioritize tasks and manage multiple deadlines effectively.
- Flexibility: Willingness to adapt to changing priorities and a flexible work schedule when needed.