Job Description
Are you a highly organized and detail-oriented professional seeking a full-time Administrative Assistant role with a flexible schedule?
Apex Administrative Solutions is expanding our team and looking for a dynamic individual to join our growing network. We support high-profile clients across the nation, including major hubs in California and Florida.
This position offers the unique advantage of a hybrid work model, allowing you to balance your professional responsibilities with your personal life. If you have a knack for organization and a desire to work in a supportive, remote-first environment, we want to hear from you.
Why Join Us?
- Competitive salary and benefits package.
- Flexible working hours to suit your lifestyle.
- Professional development and training opportunities.
- Collaborative and inclusive company culture.
Responsibilities
- Calendar Management: Manage complex calendars, schedule appointments, coordinate meetings, and handle conference call logistics.
- Communication: Draft, proofread, and edit professional correspondence, including emails, memos, and internal reports.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Administrative Support: Screen incoming calls and emails, route inquiries to the appropriate team members, and manage incoming mail.
- Data Management: Perform data entry, maintain digital and physical filing systems, and update databases accurately.
- Project Assistance: Support the executive team with special projects, event planning, and ad-hoc administrative tasks.
Qualifications
- Experience: Minimum of 2-3 years of professional experience as an Administrative Assistant or in a similar role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent written and verbal communication skills with a polished, professional tone.
- Organization: Strong organizational skills with the ability to prioritize multiple tasks and meet tight deadlines.
- Independence: Self-motivated individual capable of working independently in a remote or hybrid setting.