Job Description
Join our dynamic team at Chicago Executive Solutions as a Full-Time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our executive team in a hybrid-friendly environment. Enjoy the perfect blend of in-office collaboration and remote work flexibility while making a meaningful impact. If you're a proactive multitasker with exceptional communication skills, we encourage you to apply and grow with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal and external communications
- Coordinate travel arrangements and expense reports with precision
- Support onboarding processes and maintain employee records
- Implement organizational systems to enhance team productivity
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Discretion handling confidential information and sensitive situations
- Experience with calendar management across multiple executives
- Strong problem-solving and decision-making abilities