Job Description
Company Overview: Omaha Innovations Inc. is a dynamic leader in professional services, seeking a talented Administrative Assistant to join our thriving team. We pride ourselves on fostering a collaborative environment where work-life balance is prioritized through flexible scheduling options.
Position Overview: As a full-time Administrative Assistant, you'll be the backbone of our operations, providing essential support to ensure seamless office functionality. This role offers the flexibility to adapt your schedule while maintaining core business hours, perfect for professionals seeking stability with adaptable arrangements.
What We Offer:
- Competitive salary with performance-based bonuses
- Comprehensive health benefits package
- Flexible scheduling options (core hours 10am-3pm)
- Professional development opportunities
- Modern downtown Omaha office location
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare, edit, and distribute confidential documents and correspondence
- Oversee office supply inventory and procurement processes
- Coordinate travel arrangements and expense reports for leadership team
- Serve as primary point of contact for internal and external stakeholders
- Organize and maintain digital filing systems with meticulous attention to detail
- Support cross-departmental projects and meeting coordination
- Implement office procedures to enhance operational efficiency
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to thrive in fast-paced, dynamic environments