Job Description
Join our dynamic team at Louisville Business Group as an Administrative Assistant and enjoy a flexible work schedule designed to support your lifestyle. This hybrid role combines in-office collaboration with remote work options, offering the perfect balance for dedicated professionals. As a key support hub for our executive team, you'll streamline operations with precision while contributing to a culture of innovation and growth. We provide competitive compensation, comprehensive benefits, and opportunities for professional development in a fast-paced corporate environment.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing demands with exceptional organizational skills
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite proficiency
- Serve as primary point of contact for internal/external stakeholders, demonstrating polished communication abilities
- Oversee office operations, including inventory management, vendor relations, and facility maintenance
- Streamline administrative workflows through process optimization and technology integration
- Coordinate travel arrangements, meeting logistics, and event planning for leadership team
- Maintain meticulous digital and physical filing systems with strict confidentiality standards
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years proven experience in executive administrative support or similar role
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional time management abilities with demonstrated capacity to handle competing priorities
- Strong written and verbal communication skills with professional demeanor
- Experience with calendar management software (e.g., Calendly, Doodle)
- Ability to maintain strict confidentiality and exercise discretion in sensitive matters
- Proactive problem-solving approach with attention to detail orientation