Job Description
Join our dynamic team as a Local Administrative Assistant in Chicago and become the backbone of our community-focused operations. We're seeking a detail-oriented professional with exceptional organizational skills to support our municipal initiatives. This full-time position offers a flexible schedule to accommodate work-life balance while making a tangible impact in Chicago neighborhoods. If you thrive in collaborative environments and possess a passion for public service, we encourage you to apply.
Responsibilities
- Coordinate departmental calendars and manage executive schedules with precision
- Process confidential documents, records, and correspondence using secure protocols
- Prepare comprehensive reports, presentations, and meeting materials
- Manage office inventory and procurement of supplies within budget guidelines
- Act as primary point of contact for internal and external stakeholders
- Implement efficient filing systems (digital and physical) for compliance
- Coordinate community outreach events and public engagement activities
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in administrative support or local government roles
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written communication and interpersonal skills
- Proven ability to manage competing priorities with minimal supervision
- Knowledge of Chicago municipal processes and regulations preferred
- Flexibility to adjust hours based on departmental needs (core hours 9am-3pm)