Job Description
Join our dynamic Philadelphia team as an Administrative Assistant with specialized data entry expertise. This hybrid role combines traditional administrative support with critical data management responsibilities in a fast-paced corporate environment. You'll be the backbone of our operations, ensuring seamless information flow while maintaining impeccable accuracy in all digital records. We offer comprehensive benefits, professional development opportunities, and a collaborative workplace culture focused on growth and innovation.
Responsibilities
- Accurately enter, update, and maintain critical business data in CRM and ERP systems
- Manage digital filing systems and ensure document version control
- Coordinate calendars, meetings, and travel arrangements for executive team
- Process invoices, expense reports, and financial documentation
- Generate daily, weekly, and monthly operational reports using Excel
- Screen communications and prioritize information for department heads
- Train staff on new data entry protocols and software updates
- Support special projects requiring data analysis and presentation
Qualifications
- Minimum 2 years of professional administrative experience with data entry focus
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Experience with CRM systems (Salesforce or HubSpot preferred)
- Proven ability to maintain 99.5% data accuracy under tight deadlines
- Strong organizational skills with attention to minute detail
- Excellent written and verbal communication abilities
- Associates degree or relevant certification required
- Ability to adapt to changing priorities while maintaining confidentiality