Job Description
Join our dynamic team at Downtown Business Solutions Inc. as an Office Assistant and become the backbone of our thriving Chicago operations. We're seeking a highly organized professional to manage daily office functions with precision and enthusiasm. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown. If you're passionate about administrative excellence and ready to make an immediate impact, apply today!
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Process invoices, expense reports, and payroll documentation
- Maintain organized filing systems (digital and physical)
- Order office supplies and manage inventory control
- Support onboarding and training for new hires
- Assist with special projects and event coordination
Qualifications
- High school diploma or equivalent; associate degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Discretion with confidential information
- Proactive problem-solving mindset