Job Description
Apex Business Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Austin, Texas. In this pivotal role, you will serve as the backbone of our daily operations, ensuring accurate data management and seamless office coordination.
If you excel at data entry, possess exceptional organizational skills, and thrive in a fast-paced environment, we want to hear from you. We offer a competitive salary, comprehensive benefits, and a collaborative work culture.
Responsibilities
- Accurately input and update company data into databases and spreadsheets with high attention to detail.
- Manage incoming communications, including email, phone calls, and correspondence, routing them to the appropriate team members.
- Prepare and maintain organized physical and digital filing systems for easy retrieval of documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for department leadership.
- Assist with basic accounting tasks such as invoice processing and expense reporting.
- Generate and distribute weekly reports to stakeholders using Microsoft Excel and Word.
- Support office operations by managing office supplies and maintaining a professional reception area.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience as an Administrative Assistant or in a similar data entry role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Typing speed of at least 45 WPM with a high degree of accuracy.
- Strong organizational skills and the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision.