Job Description
Are you a meticulous and organized professional looking for a rewarding opportunity? Apex Operations Group is seeking a talented Administrative Assistant to join our Long Beach team. In this role, you will be the gatekeeper of our information, ensuring that our databases are up-to-date and our office runs efficiently.
Our Ideal Candidate:
We are looking for someone who thrives in a fast-paced environment and possesses exceptional attention to detail. If you have a knack for data entry and enjoy keeping an office organized, we want to meet you.
What We Offer:
- Competitive salary in the $20 - $25/hour range.
- Health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off and holidays.
Responsibilities
- Enter and update customer and company data into our CRM and spreadsheets with 100% accuracy.
- Review and verify data for completeness and correctness before processing.
- Manage and maintain both physical and digital filing systems to ensure easy document retrieval.
- Prepare and proofread correspondence, memos, reports, and invoices.
- Screen incoming calls and route them to the appropriate personnel or take detailed messages.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Order and maintain office supplies and equipment inventory.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Minimum 2 years of experience in administrative support or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong organizational skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Must be detail-oriented and able to work independently.