Job Description
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Chicago, Illinois. In this pivotal role, you will serve as the backbone of our daily operations, focusing heavily on accurate data entry, document management, and office coordination.
As a key member of our staff, you will ensure that our records are up-to-date, our schedules are managed efficiently, and our clients receive the highest level of administrative support. This is an excellent opportunity for a proactive professional looking to advance their career in a dynamic environment.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all digital records are error-free.
- Manage and organize physical and electronic filing systems, ensuring easy retrieval of documents.
- Prepare, compose, and distribute correspondence, reports, and presentations using Microsoft Office Suite (Excel proficiency required).
- Coordinate internal meetings, schedule appointments, and handle incoming communications professionally.
- Assist in the processing of invoices, purchase orders, and expense reports.
- Maintain inventory of office supplies and place orders as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in administrative support or data entry roles (1+ years preferred).
- Advanced proficiency in Microsoft Excel, Word, and Outlook.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail with the ability to detect errors in data.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.