Job Description
We are looking for a detail-oriented and professional Administrative Assistant to join our team in Portland, Florida. If you excel in a fast-paced office environment and value financial flexibility, this is the perfect opportunity for you. We offer daily pay options to ensure you get paid when you need it most.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient office management. We pride ourselves on a modern, supportive culture where your contributions are valued and recognized. Join us and take control of your career with competitive pay and a commitment to your work-life balance.
What You Will Do:
We are seeking a candidate who is proactive, adaptable, and eager to learn. If you have a knack for organization and a friendly demeanor, we want to meet you.
Responsibilities
- Manage and maintain complex calendars, scheduling appointments, and coordinating meetings for executive leadership.
- Handle incoming calls, emails, and correspondence with professionalism and efficiency.
- Perform accurate data entry, record-keeping, and file management using both digital and physical systems.
- Prepare, proofread, and distribute internal memos, reports, and presentations.
- Assist with payroll processing, expense reports, and general office supply inventory.
- Act as the primary point of contact for visitors and clients, ensuring a welcoming environment.
- Support special projects and ad-hoc administrative tasks as required.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong typing speed and accuracy (40+ WPM).
- Excellent verbal and written communication skills.
- Proven ability to multitask and prioritize tasks in a fast-paced environment.
- Experience with basic accounting software or CRM systems is a plus.