Job Description
Are you an organized professional seeking immediate income and a dynamic work environment?
Apex Executive Solutions is currently seeking a detail-oriented Administrative Assistant to join our fast-paced team in the heart of New York City. We pride ourselves on providing top-tier staffing solutions with a focus on employee satisfaction and financial flexibility. This role offers a unique opportunity to work in a prestigious office setting with the added benefit of Daily Pay options, allowing you to access your earnings when you need them most.
In this pivotal role, you will be the backbone of our daily operations, ensuring that our executive team runs smoothly and efficiently. If you have a knack for organization, exceptional communication skills, and a desire to advance your career in a supportive environment, we want to hear from you.
Responsibilities
- Manage incoming communications, including phone calls, emails, and correspondence, with a focus on professionalism and timeliness.
- Coordinate and schedule complex calendars, meetings, and travel arrangements for executive leadership.
- Perform accurate data entry, record-keeping, and filing of documents to maintain organized digital and physical archives.
- Prepare meeting agendas, take detailed minutes, and distribute follow-up action items to relevant stakeholders.
- Assist with office supply management, vendor coordination, and general facility upkeep to ensure a productive workspace.
- Process expense reports and invoices with high attention to detail and compliance with company policies.
- Act as the first point of contact for visitors and clients, providing a welcoming and professional impression of the company.
Qualifications
- High School Diploma or GED required; Associate’s degree or relevant certification is a plus.
- Minimum of 2-3 years of professional administrative or clerical experience in a corporate environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Proven ability to work independently with minimal supervision while maintaining a high standard of accuracy.
- Reliable, punctual, and committed to upholding company values and confidentiality.