Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Columbus, Ohio. In this pivotal role, you will be the backbone of our daily office operations, ensuring seamless communication and efficient workflow management. If you thrive in a fast-paced environment and excel at providing top-tier support to local leadership, we want to meet you.
At Apex Administrative Solutions, we value integrity, efficiency, and a friendly community spirit. As a local business, we are committed to providing a supportive work environment where your contributions make a tangible difference.
Responsibilities
- Manage and coordinate the executive calendar, scheduling meetings, and arranging travel itineraries with precision.
- Handle incoming and outgoing communications, including email, phone calls, and mail, ensuring prompt responses.
- Prepare, proofread, and distribute internal and external correspondence, reports, and presentations.
- Maintain and organize digital and physical filing systems to ensure information is easily accessible.
- Assist with general office management, including ordering supplies, maintaining inventory, and managing equipment.
- Coordinate office events, meetings, and training sessions, ensuring all logistics are executed flawlessly.
- Perform data entry and generate basic reports using Microsoft Office Suite.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Minimum of 2-3 years of experience in an administrative support or office assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional phone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Detail-oriented with a high level of accuracy in data entry and document preparation.
- Ability to work independently and collaboratively as part of a team.