Job Description
Are you an organized and proactive professional seeking a flexible, part-time role within a dynamic corporate environment? Apex Professional Services is currently seeking a dedicated Administrative Assistant to join our Philadelphia team. In this position, you will play a pivotal role in ensuring our office operations run smoothly, supporting executive leadership, and maintaining a professional atmosphere for our clients.
We offer a competitive hourly rate, a collaborative work culture, and the opportunity to develop your administrative skills in a fast-paced setting.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling travel arrangements with precision.
- Prepare and distribute correspondence, reports, and presentations using Microsoft Office Suite.
- Handle incoming and outgoing communications, including email and phone inquiries, with a high level of professionalism.
- Assist in filing, data entry, and maintaining accurate office records and databases.
- Coordinate office events and assist in inventory management for supplies.
- Support the executive team with ad-hoc projects and special assignments as needed.
Qualifications
- High school diploma or equivalent; associate’s degree preferred.
- Minimum of 2 years of experience in administrative or office support roles.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
- Must be detail-oriented and possess a professional demeanor.