Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Colorado Springs. At Apex Professional Services, we pride ourselves on providing exceptional support to our operations team. In this role, you will be the backbone of our daily office functions, ensuring smooth communication and efficient workflow.
If you are a proactive problem-solver with a passion for organization and a professional demeanor, we want to hear from you. Join us in creating a productive and welcoming environment.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior management.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Answer and screen incoming calls, manage emails, and redirect inquiries to the appropriate team members.
- Maintain and organize digital and physical filing systems to ensure easy access to records.
- Order and maintain office supplies, inventory, and equipment.
- Act as the primary point of contact for visitors and clients, ensuring a positive first impression.
- Assist in the onboarding process for new hires as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of proven experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Professional demeanor with a customer-service oriented mindset.