Job Description
Join our dynamic team as a Weekend Administrative Assistant at Pacific Northwest Partners! We're seeking a highly organized professional to provide essential office support during our high-demand weekend operations. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and value work-life balance with a 4-day work week. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our Portland office.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across multiple departments
- Process confidential documents, invoices, and expense reports with precision
- Serve as primary weekend contact for internal stakeholders and external partners
- Oversee office inventory, supply procurement, and vendor relationship management
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate travel arrangements and logistics for executive team members
- Maintain digital filing systems and ensure data integrity across platforms
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience with weekend shift availability
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong problem-solving and multitasking abilities in high-pressure situations
- Experience with office management software (e.g., Asana, Trello, or similar)