Job Description
Are you a detail-oriented professional looking for a role that offers both stability and flexibility? We are currently hiring an Administrative Assistant in Baltimore, MD, to join our growing team. At Horizon Professional Services, we value our employees and offer a modern work environment where your organizational skills can truly shine.
In this pivotal role, you will provide high-level administrative support to management and staff. We pride ourselves on our flexible schedule, allowing you to maintain a healthy work-life balance while delivering exceptional results.
Responsibilities
- Calendar Management: Schedule appointments, coordinate meetings, and manage email inboxes to ensure seamless daily operations.
- Communication: Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism.
- Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Travel Coordination: Arrange domestic and international travel logistics, including flights, hotels, and itineraries.
- Office Administration: Maintain office supplies inventory, process expenses, and manage filing systems (digital and physical).
- Event Support: Assist in organizing company events, team meetings, and client functions.
- Data Entry: Accurately input and update data in company databases and spreadsheets.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: 2-3 years of progressive administrative experience in a corporate or professional setting.
- Technical Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Strong verbal and written communication skills with a polished, professional tone.
- Organization: Exceptional attention to detail and the ability to manage multiple priorities effectively.
- Flexibility: Willingness to adapt to a flexible schedule and work independently.