Job Description
Join our dynamic team at Peak Performance Solutions as an Administrative Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to support our executive team and ensure seamless office functionality. This hybrid role (3 days in-office, 2 remote) offers growth opportunities in a supportive environment with comprehensive benefits including health insurance, 401k matching, and professional development stipends.
Responsibilities
- Manage executive calendars, coordinate complex meeting logistics, and arrange domestic/international travel
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationship management
- Implement digital filing systems with meticulous attention to document security protocols
- Act as primary point of contact for internal/external communications and visitor management
- Assist with budget tracking, expense reports, and financial documentation
- Coordinate cross-departmental projects and serve as liaison between departments
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years progressive administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written/verbal communication and interpersonal abilities
- Experience with office management software (e.g., Asana, Trello, or similar)
- Proven track record of maintaining confidentiality and handling sensitive information