Job Description
Join our dynamic team at Coastal Innovations Group as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to streamline operations and support our executive team in Virginia Beach. This hybrid role offers competitive compensation, growth opportunities, and a collaborative culture where your contributions truly matter. If you thrive in detail-oriented settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for executives
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Oversee office supplies inventory and procurement processes
- Assist with onboarding new employees and orientation materials
- Maintain digital and physical filing systems with meticulous attention to detail
- Support departmental projects with data entry and report compilation
Qualifications
- Associate's degree or equivalent administrative certification
- 3+ years of experience in office administration or executive support
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with proven ability to prioritize tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and handle sensitive information