Job Description
Join our dynamic team as the face of our Indianapolis office! We're seeking a polished Receptionist to deliver exceptional first impressions while managing critical administrative functions. This full-time role offers competitive compensation and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and possess exceptional organizational skills, we encourage you to apply.
Responsibilities
- Manage professional front desk operations including call handling, visitor greeting, and mail processing
- Coordinate complex meeting schedules across multiple departments using Outlook
- Maintain office supply inventory and vendor relationships for procurement needs
- Support HR initiatives onboarding new hires with orientation materials
- Execute digital filing systems ensuring document confidentiality and accessibility
- Assist with event coordination for office functions and client meetings
- Provide backup support for administrative tasks during peak periods
Qualifications
- Minimum 2 years professional receptionist or administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal abilities
- Proven multitasking capabilities in high-volume environments
- Associates degree or relevant certification preferred
- Proficiency with phone systems (Avaya/VOIP experience a plus)
- Ability to maintain composure during high-pressure situations
- Attention to detail with strong organizational skills