Job Description
Join our dynamic team at Tucson Innovations Inc. as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role offers Monday-Friday daytime hours with adjustable start/end times to accommodate your lifestyle. Enjoy competitive benefits, growth opportunities, and a collaborative environment in downtown Tucson.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications via phone, email, and in-person interactions
- Prepare professional correspondence, reports, and presentation materials
- Oversee office inventory, procurement, and vendor relationships
- Support event planning and meeting coordination for cross-functional teams
- Maintain digital filing systems and ensure data security compliance
- Assist with HR processes including onboarding and record maintenance
Qualifications
- Associate's degree or 3+ years administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and manage competing deadlines
- Experience with scheduling software (Calendly, Outlook)
- Strong attention to detail with impeccable organizational abilities
- Flexibility to adapt to changing priorities and schedules