Job Description
Join our vibrant Oakland team as an Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to provide exceptional support across all departments. This hybrid role (3 days in-office, 2 remote) offers growth opportunities in a collaborative environment. Ideal for proactive individuals who thrive in fast-paced settings and value workplace culture.
Responsibilities
- Manage calendars, coordinate meetings, and handle complex scheduling logistics
- Process invoices, expense reports, and financial documentation
- Prepare professional correspondence, presentations, and reports
- Oversee office supplies inventory and vendor relationships
- Support onboarding processes and new hire orientation
- Maintain digital and physical filing systems with meticulous accuracy
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven experience with calendar management and meeting coordination
- Strong written and verbal communication skills
- Proficiency with office equipment (multifunction printers, scanners)
- Ability to maintain confidentiality and handle sensitive information