Job Description
Join our dynamic team in Boston's Financial District as an Administrative Assistant and become the backbone of our operations. This immediate hire opportunity offers competitive compensation and a collaborative environment where your organizational skills will shine. We're seeking a proactive professional to support our executives and ensure seamless office operations. If you thrive in fast-paced settings and excel at multitasking, apply today to launch your administrative career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executive team
- Process invoices, expense reports, and financial documentation with precision
- Compose, edit, and distribute professional communications on behalf of leadership
- Oversee office inventory management and vendor relationships
- Coordinate travel arrangements and itineraries for domestic/international trips
- Prepare meeting materials, agendas, and take detailed minutes
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with calendar management and travel booking systems
- Discretion handling confidential information