Job Description
We are looking for a reliable and professional Receptionist to join our dynamic team in Louisville, KY. This is a fantastic opportunity for those seeking a flexible weekend schedule without sacrificing professional growth or competitive compensation.
In this role, you will be the first point of contact for our clients and visitors, ensuring a welcoming and efficient environment. If you are detail-oriented and enjoy providing top-tier customer service, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, directing them appropriately and answering main phone lines.
- Schedule Coordination: Manage the appointment calendar, confirm appointments via email or phone, and send reminder notifications.
- Administrative Support: Handle incoming and outgoing mail, process faxes, and maintain an organized filing system for both digital and physical documents.
- Customer Service: Assist visitors with inquiries, provide directions, and resolve basic issues to ensure a smooth experience.
- Office Maintenance: Monitor office supplies inventory and restock as needed to ensure the workspace remains functional and presentable.
- Data Entry: Accurately input data into our internal CRM systems and update client information records.
- Event Coordination: Assist in setting up meeting rooms for weekend corporate events or training sessions.
Qualifications
- Experience: Previous experience as a Receptionist or in a front-office administrative role is preferred.
- Schedule Availability: Must be available to work Saturdays and Sundays (or specific weekend shifts as required).
- Communication Skills: Excellent verbal and written communication skills with a polite and professional demeanor.
- Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Organization: High attention to detail and the ability to multitask effectively in a fast-paced environment.
- Reliability: Punctual, dependable, and able to follow instructions accurately.