Job Description
Are you a detail-oriented professional seeking a rewarding role in the heart of Miami? Apex Administrative Solutions is currently hiring a Weekend Receptionist & Data Entry Specialist. This is an excellent opportunity to utilize your exceptional organizational skills while managing high-volume front-office operations in a prestigious environment.
We pride ourselves on our dynamic team culture and are looking for a candidate who can seamlessly blend receptionist duties with accurate data entry. If you are available for weekend shifts and ready to make an impact, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients professionally, manage incoming calls, and direct inquiries to the appropriate department.
- Data Entry: Accurately input, update, and maintain customer and employee information into our CRM and database systems with a focus on speed and precision.
- Administrative Support: Handle incoming and outgoing mail, prepare correspondence, and manage filing systems efficiently.
- Schedule Management: Assist with calendar management and coordinate appointments for the weekend administrative team.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure smooth weekend operations.
- Report Generation: Compile basic weekly reports from entered data and present findings to the Office Manager.
Qualifications
- Experience: Previous experience as a Receptionist or in an administrative support role is required.
- Skills: Proven data entry skills with a high typing speed (minimum 45 WPM) and a high degree of accuracy.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with database software.
- Availability: Must be available to work weekends (Saturday and Sunday) on a recurring basis.
- Communication: Excellent verbal and written communication skills in English.
- Professionalism: Must maintain a professional demeanor and appearance at all times.