Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant / Data Entry Specialist to join our growing team in Baltimore, MD. This is an excellent opportunity for a self-motivated professional to contribute to our daily operations while utilizing their strong data management skills.
In this role, you will be responsible for maintaining our digital and physical filing systems, ensuring data accuracy, and providing essential support to the management team. If you are looking for a stable position with room for growth and a collaborative work environment, apply today.
Responsibilities
- Accurately input, update, and maintain data in company databases, spreadsheets, and filing systems.
- Prepare, organize, and distribute correspondence, reports, and memos.
- Answer incoming phone calls, route inquiries, and greet visitors in a professional manner.
- Sort and file documents, ensuring records are organized and easily retrievable.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Perform basic bookkeeping tasks, including invoicing and expense reporting.
- Assist with inventory management and office supply ordering.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Office Administration preferred.
- Minimum of 2 years of experience in administrative support and data entry.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail with the ability to detect errors in data.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.