Job Description
Are you an organized professional looking for an immediate opportunity? Apex Office Solutions is currently seeking a dynamic and detail-oriented Administrative Assistant to join our team in New York City. We specialize in connecting top talent with premier firms in the Boston and New York metropolitan areas, offering immediate start dates for qualified candidates.
In this role, you will be the backbone of our daily operations, ensuring our office runs efficiently and professionally. Whether you are managing complex schedules or coordinating high-stakes meetings, we value proactive communication and exceptional organizational skills.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive hourly pay ($18-$25/hour).
- Opportunity for long-term employment with a reputable firm.
Responsibilities
- Calendar & Scheduling: Manage executive calendars, book meetings, coordinate travel arrangements, and handle conference room bookings efficiently.
- Communication: Serve as the primary point of contact for incoming calls and emails, routing inquiries to the appropriate team members promptly.
- Documentation: Prepare, compose, and edit correspondence, including memos, letters, and reports, ensuring high-quality accuracy.
- Office Management: Maintain office supplies inventory, manage filing systems, and ensure the reception area is welcoming and organized.
- Data Entry: Perform accurate data entry tasks into CRM systems and spreadsheets, maintaining up-to-date client and employee records.
- Event Coordination: Assist in planning and logistics for company events, team meetings, and client networking functions.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Proven experience as an Administrative Assistant, Office Coordinator, or in a similar support role (1-2 years minimum).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office equipment (printers, scanners).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Reliability: Must be punctual, professional, and able to work independently with minimal supervision.