Job Description
Are you organized and reliable?
Apex Administrative Solutions is seeking a dedicated Weekend Office Assistant to join our growing team in Phoenix, AZ. If you are looking for a stable part-time role with flexible hours, we want to hear from you. This position is ideal for individuals who thrive in a quiet, professional environment and excel at managing administrative tasks efficiently.
In this role, you will be the face of our operations on Saturdays and Sundays, ensuring our office runs smoothly while our regular team enjoys their time off. We offer a competitive hourly wage, a supportive work culture, and opportunities for growth.
Responsibilities
- Manage Front Desk Operations: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate departments in a professional manner.
- Administrative Support: Handle incoming and outgoing mail, sort and distribute packages, and maintain the lobby area to ensure a welcoming environment.
- Data Entry & Filing: Accurately input data into company databases, manage digital and physical filing systems, and generate basic reports.
- Meeting Coordination: Set up conference rooms, arrange catering if necessary, and prepare materials for weekend meetings.
- Inventory Management: Assist with basic office supply inventory and place orders as needed to ensure stock levels are maintained.
- General Office Tasks: Perform photocopying, scanning, and other clerical duties to support the administrative team.
Qualifications
- Experience: Previous experience in an office setting or customer service role is preferred but not required.
- Education: High school diploma or GED equivalent required.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic typing skills.
- Availability: Must be available to work weekends (Saturday and Sunday) on a consistent basis.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Attention to Detail: Strong organizational skills with the ability to prioritize tasks effectively.