Job Description
Are you looking for a flexible weekend role in the heart of Seattle?
We are seeking a dedicated and detail-oriented Office Assistant to join our team for the weekend shifts. This is an excellent opportunity for individuals looking to balance work with personal commitments or students seeking practical experience in administrative operations.
In this role, you will play a crucial part in maintaining our office efficiency, ensuring accurate data management, and providing top-tier administrative support to our staff and clients.
Responsibilities
- Accurate Data Entry: Input and update customer information, invoices, and records into our database with a high degree of precision.
- File Management: Organize both physical and digital files to ensure easy retrieval and compliance with company standards.
- Administrative Support: Handle incoming emails, route phone calls, and manage the front desk during weekend hours.
- Inventory Control: Monitor and restock office supplies and equipment to ensure smooth operations.
- Meeting Support: Prepare meeting rooms, set up audiovisual equipment, and take minutes when required.
- General Office Tasks: Assist with mail processing, faxing, and photocopying duties as needed.
Qualifications
- High School Diploma: or equivalent; Associate’s degree preferred.
- Computer Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing Speed: Minimum 40 words per minute with high accuracy.
- Attention to Detail: Ability to spot errors in data and maintain organized records.
- Availability: Must be available to work weekends (Saturday and Sunday) on a recurring basis.
- Communication Skills: Professional telephone etiquette and clear written communication.