Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in New York. In this pivotal role, you will be the backbone of our daily operations, ensuring that our office functions seamlessly while supporting our leadership team with precision and professionalism.
As an Administrative Assistant, you will have the opportunity to work in a dynamic environment where your organizational skills will directly contribute to our company's success. We offer a competitive benefits package and a collaborative culture that values your contributions.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- A supportive and inclusive work environment.
- Located in the heart of Manhattan.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries for executive leadership.
- Handle incoming communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Prepare and distribute meeting materials, take detailed minutes, and follow up on action items.
- Oversee office supplies inventory, process invoices, and handle expense reports with accuracy.
- Assist in the onboarding process for new employees and maintain personnel files.
- Perform general clerical duties, including data entry, filing, and document formatting.
- Collaborate with cross-functional teams to support various departmental projects.
Qualifications
- High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration or related field is a plus.
- Minimum of 2 years of experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Detail-oriented with a high level of accuracy in data entry and record keeping.
- Ability to work independently as well as part of a team.