Job Description
Are you a highly organized professional looking for a rewarding opportunity with a flexible schedule? San Francisco Operations Hub is currently seeking a dedicated Weekend Administrative Assistant to join our dynamic team. In this role, you will be the face of our organization on Saturdays and Sundays, ensuring seamless operations and exceptional service to our clients and visitors.
We pride ourselves on our premium work environment and offer a competitive compensation package for the right candidate. If you excel in a fast-paced setting and are looking for a stable role that fits your lifestyle, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome all visitors and clients in a professional and courteous manner, managing the reception area to ensure a welcoming atmosphere.
- Communication Support: Answer and direct incoming phone calls and emails promptly, acting as the primary point of contact for the weekend team.
- Data Entry & Records: Maintain accurate digital and physical records, including filing, scanning, and updating our customer relationship management (CRM) system.
- Event Coordination: Assist in the planning and logistics of weekend corporate events, including scheduling, catering coordination, and attendee management.
- Office Operations: Manage inventory for office supplies and kitchen areas, restocking as needed to ensure a fully functional workspace.
- Meeting Support: Set up conference rooms with necessary equipment (projectors, laptops) and take minutes during executive weekend meetings.
Qualifications
- Experience: Minimum of 2 years of professional administrative experience, preferably in a corporate or high-volume environment.
- Availability: Must be available to work weekends (Saturdays and Sundays) with a reliable schedule.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; experience with CRM software is a plus.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office setting.
- Education: High school diploma or equivalent required; Associate's degree or administrative certification is preferred.