Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. This is a fantastic opportunity for individuals seeking a flexible work-life balance with a focus on weekend operations. At Apex Office Solutions, we pride ourselves on efficiency and excellence, and we need a dedicated professional to help us maintain our high standards.
As a Weekend Administrative Assistant, you will play a crucial role in ensuring our office runs smoothly during off-hours. You will be the face of our company, managing front desk operations, coordinating schedules, and supporting our team with essential administrative tasks. If you are looking for a role that offers autonomy and the chance to make a tangible impact, we want to hear from you.
Why Join Us?
- Flexible Schedule: Enjoy your weekdays free with our weekend-only commitment.
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Potential: Opportunities for professional development within a supportive environment.
Responsibilities
- Manage the front desk reception area, greeting visitors, answering multi-line phones, and directing inquiries to appropriate personnel.
- Perform comprehensive data entry and maintain accurate digital and physical filing systems for weekend records.
- Coordinate and schedule weekend appointments, meetings, and conference room bookings.
- Prepare and distribute internal memos, reports, and correspondence to ensure team alignment.
- Assist with basic accounting tasks, including processing expense reports and reconciling petty cash.
- Monitor inventory levels for office supplies and place orders as needed to ensure operational continuity.
- Provide exceptional customer service to clients and vendors visiting the office.
Qualifications
- High school diploma or equivalent (GED) required; Associate's degree preferred.
- Previous experience in administrative support, reception, or office management roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a professional telephone manner.
- Ability to work independently with minimal supervision during weekend shifts.
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
- Basic knowledge of office equipment, including scanners and printers.