Job Description
Join a Dynamic Team in San Jose!
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team immediately. If you possess exceptional data entry skills and a passion for administrative excellence, this is the perfect opportunity for you.
As an Office Assistant, you will play a crucial role in keeping our operations running smoothly. We offer a competitive salary, a supportive work environment, and the chance to grow with a leading local company.
Why Join Us?
We are looking for a proactive individual to handle daily administrative tasks, manage sensitive data, and ensure our office runs like a well-oiled machine.
Responsibilities
- Perform high-volume data entry with a strict focus on accuracy and speed.
- Manage and organize both digital and physical filing systems efficiently.
- Answer incoming phone calls and route inquiries to the appropriate departments.
- Prepare internal reports, memos, and correspondence with professional formatting.
- Schedule meetings, coordinate calendars, and manage conference rooms.
- Assist with inventory management and office supply ordering.
- Maintain a clean, professional reception area and lobby.
Qualifications
- Proven experience in administrative support or data entry roles.
- Fast and accurate typing skills (minimum 40 WPM required).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong attention to detail and exceptional organizational abilities.
- Ability to work independently and meet deadlines in a fast-paced environment.
- High school diploma or equivalent required.