Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This is an immediate hire opportunity for a dedicated professional based in or open to the Raleigh, NC area, with a focus on supporting operations across North Carolina and Georgia.
In this role, you will be the backbone of our daily operations, ensuring smooth communication, efficient document management, and seamless coordination of executive activities. If you excel in fast-paced environments and possess a keen eye for detail, we want to meet you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling conference room reservations.
- Screen and direct phone calls, emails, and correspondence, ensuring timely responses to internal and external stakeholders.
- Prepare and distribute professional correspondence, including memos, reports, presentations, and meeting agendas.
- Process travel arrangements, including flights, hotels, and ground transportation, for executives and staff.
- Assist in data entry, filing, and maintaining accurate digital and physical records.
- Support department heads with ad-hoc projects and special administrative tasks as required.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Minimum of 2-3 years of professional administrative or executive assistant experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Demonstrated ability to prioritize tasks and manage time efficiently in a multi-tasking environment.
- Ability to work both independently and collaboratively within a team structure.