Job Description
Are you organized, detail-oriented, and looking for a role that offers the flexibility to balance your life with your career?
Apex Operations Solutions is seeking a motivated Administrative Assistant to join our growing team in New York. We value potential and attitude over prior experience, providing comprehensive training for the right candidate. If you are ready to launch your career in a supportive environment with a flexible schedule, we want to hear from you.
In this pivotal role, you will be the backbone of our daily operations, ensuring our team runs smoothly and efficiently. We offer a dynamic work environment where your contributions matter immediately.
Responsibilities
- Manage Daily Communications: Handle incoming emails, schedule meetings, and maintain a professional correspondence standard.
- Data Entry & Documentation: Accurately input and maintain data in our CRM and document management systems.
- Office Support: Manage inventory, order supplies, and ensure the workspace is organized and welcoming for clients and staff.
- Scheduling Coordination: Coordinate calendars for department heads and schedule appointments, ensuring no conflicts.
- Customer Assistance: Provide exceptional support to clients and visitors, answering inquiries and directing calls.
- File Management: Organize physical and digital filing systems for easy retrieval of important documents.
Qualifications
- Education: High school diploma or equivalent required.
- Experience: No prior experience necessary – we provide full training on all software and protocols.
- Computer Skills: Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) is preferred but training is available.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Reliability: Ability to adhere to a flexible schedule and meet deadlines consistently.
- Problem Solving: Strong attention to detail and the ability to troubleshoot minor office issues independently.