Job Description
Are you looking for a rewarding role that offers the flexibility of a weekend schedule? Horizon Corporate Services is seeking a dedicated and detail-oriented Weekend Administrative Assistant to join our team in Minneapolis, Minnesota. We pride ourselves on delivering exceptional support to our clients, and we need a reliable team member to help us maintain our high standards during our peak weekend operations.
In this role, you will be the backbone of our weekend office, ensuring seamless communication, efficient data management, and a welcoming environment for all visitors. If you are a self-starter with excellent organizational skills and a passion for administrative excellence, we want to hear from you.
Responsibilities
- Manage the front desk reception, including greeting visitors, answering multi-line phones, and directing inquiries appropriately.
- Handle and distribute incoming and outgoing mail, packages, and faxes with strict attention to confidentiality.
- Perform comprehensive data entry and maintain accurate digital filing systems and office databases.
- Prepare and edit documents, presentations, and reports using Microsoft Office Suite.
- Assist in coordinating weekend events, scheduling meetings, and managing calendar availability.
- Process expense reports and handle basic accounts payable/receivable tasks as needed.
- Maintain office supplies inventory and coordinate with vendors for restocking.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of administrative experience, preferably in a corporate setting.
- Proven proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong typing speed and accuracy (minimum 45 WPM).
- Excellent verbal and written communication skills with a professional demeanor.
- Ability to work independently with minimal supervision during weekend shifts.
- Proficiency in office equipment such as scanners, printers, and multi-line phones.