Job Description
Are you an organized professional seeking a rewarding weekend role?
Sterling Executive Solutions is currently seeking a highly skilled and professional Weekend Administrative Assistant to join our dynamic team in Los Angeles. In this pivotal position, you will ensure the seamless operation of our office during peak weekend hours, managing high-level administrative tasks with precision, efficiency, and a proactive approach.
We pride ourselves on operational excellence and are looking for a candidate who can maintain our high standards while enjoying a flexible schedule. If you have a keen eye for detail and a passion for office management, we want to hear from you.
Responsibilities
- Oversee front desk operations, including professional greeting of clients and management of incoming calls and inquiries.
- Manage and prioritize a complex calendar of executive meetings, scheduling, and travel arrangements.
- Prepare detailed reports, presentations, and correspondence with strict attention to accuracy and formatting.
- Maintain organized digital and physical filing systems to ensure quick retrieval of documents.
- Coordinate logistics for weekend corporate events, team meetings, and special projects.
- Process invoices, expense reports, and general office supplies with high attention to detail.
- Act as the primary point of contact for vendors and visitors during the weekend shift.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree in Business Administration is preferred.
- Proven experience (2+ years) as an administrative assistant or office support specialist.
- Must be available to work weekends (Saturday and Sunday) consistently.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills in English.
- Strong organizational skills with the ability to multitask in a fast-paced environment.